Connected successfully Master Data Management Solutions & Cloud Governance
Best-Practices

Master Data Management Solution

Data isn’t just powering your operations—it’s driving your future.

But what if the very foundation of your business decisions is built on broken data?

Imagine this scenario: A global manufacturing company, dealing with thousands of suppliers, parts, and purchase orders. The procurement team spends hours trying to identify the correct item codes. Two vendors with similar names exist in the system—one active, one obsolete. The ERP throws errors during invoice matching. And when it’s audit time, the reports don’t add up.

The data is incomplete, inconsistent, and disorganized.

The result? Lost time. Poor decisions. Missed savings.

This is the reality for many organizations with poor master data quality and no data governance strategy in place. Especially in cloud-first companies and asset-heavy industries, these issues scale quickly leading to procurement errors, supply chain disruptions, and audit headaches.


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Now imagine the same organization—after implementing a master data management solution.

Inaccurate predictions:

With PiLog Data Quality and Governance Suite, the entire workflow is transformed. Vendors are verified and de-duplicated. Items are classified using global standards. Every transaction, from request to invoice, is powered by accurate, governed, and ISO-compliant data.

This blog shows you what that before and after looks like. And why your next transformation should start with your data.

Problems caused by Bad Data Management.

Many organizations struggle with outdated or fragmented data. Here’s what a typical workflow looks like before implementing a good data management tool.

1. Vendor Management Issues
  • ✦ Multiple records for the same vendor
  • ✦ Incomplete or inconsistent contact details
  • ✦ No clear audit trail
2. Messy Material Master Data
  • ✦ Same item listed in different formats
  • ✦ Missing specs, units of measure, or categories
  • ✦ No classification standards (like UNSPSC or ISO)
3. Procurement Inefficiencies
  • ✦ Confusion while raising purchase requests
  • ✦ Wrong items or suppliers selected
  • ✦ Delays in approvals and frequent rework
4. Inventory Discrepancies
  • ✦ Overstocking or stockouts due to duplicate entries
  • ✦ Lack of visibility into spare parts
  • ✦ Increased holding costs
5. Non-Compliance & Audit Risks
  • ✦ Reports built on inaccurate data
  • ✦ Inability to meet regulatory or ISO standards
  • ✦ Failed audits and delayed reporting

Smarter Data Management Begins with PiLog

Once Master Data Management is implemented, organizations see a clear shift from complexity to clarity:

1. Clean Vendor Data
  • ✦ Single, standardized vendor profile
  • ✦ Verified information with global classification
  • ✦ Easy onboarding and better supplier performance tracking
2. Structured Material Master
  • ✦ Unique records for each item
  • ✦ Enriched attributes with classification standards
  • ✦ Simplified catalog searches and sourcing decisions
3. Streamlined Procurement
  • ✦ Accurate item and vendor selection
  • ✦ Faster purchase requisition and approval cycle
  • ✦ Lower risk of PO errors
4. Optimized Inventory Management
  • ✦ Clear stock visibility
  • ✦ Fewer redundancies
  • ✦ Efficient planning and cost control
5. Reliable Reporting & Compliance
  • ✦ Data aligned with ISO standards
  • ✦ Easy audit readiness
  • ✦ Confident reporting for stakeholders and regulators

Why Implementing a Good Data Governance Tool Matters

Inconsistent and unmanaged data does not only slow processes, but it also incurs risk, builds mistrust, and curtails scalability. This is why having a proper data governance framework is not optional, but a requirement any company needs to take to achieve growth, innovation, or compliance on the modern digital market.

An effective data governance tool will make your data accurate, exhaustive, safe, and accessible on multiple system entries as well as departments. It brings responsibility, benchmarks performance, and deadens the disorder of isolated or duplicate documentation.

And when it comes to choosing the right solution, PiLog leads the way.

PiLog Data Quality and Governance Suite is purpose-built to solve these challenges at scale. With powerful capabilities for master data cleansing, enrichment, classification, and compliance (including ISO 8000), PiLog delivers more than just data management—it creates a foundation for operational excellence and strategic decision-making.

Case Study: How a Global Oil & Gas Company Fixed Its Data Chaos

The Problem

A leading oil & gas company was facing serious data challenges:

  • ✦ Thousands of duplicate material and vendor records
  • ✦ Inconsistent naming made it hard to find the right parts
  • ✦ Procurement delays during critical maintenance
  • ✦ Overstocked warehouses and rising storage costs
  • ✦ Struggles with audit readiness and non-compliant master data

Their work groups were wasting time and attending to malfunctions instead of working. Information was slowing them down.

The Turning Point

They partnered with PiLog to fix the root of the problem:

What PiLog do to overcome the problem

  • ✦ Cleaned and de-duplicated all material and vendor records
  • ✦ Applied global standards like UNSPSC, and ISO 8000
  • ✦ Integrated clean data into SAP S/4HANA for real-time access
  • ✦ Added key attributes for smarter sourcing and inventory decisions
  • ✦ Set up automated dashboards for data quality and governance tracking
The Results
  • ✦ 88% fewer duplicates in materials and vendors
  • ✦ 40% faster sourcing during shutdown events
  • ✦ $3.5M saved from better inventory and reduced waste
  • ✦ Audit-ready and ISO-compliant master data
  • ✦ Improved collaboration between engineering, procurement, and IT
The Business Shift

Now, with trusted master data in place, the company can:

  • ✦ Make faster decisions
  • ✦ Reduce downtime during turnarounds
  • ✦ Plan procurement with confidence
  • ✦ Stay compliant with ease

That’s the power of PiLog Data Quality & Governance Suite.

Real Business Impact

Implementing PiLog Data Quality and Governance Suite delivers measurable results:

  • ✦ 90% reduction in duplicate vendor and material records
  • ✦ 30–40% faster procurement cycle
  • ✦ Up to 25% savings in operational costs
  • ✦ 100% compliance with ISO standards

Ready to Take Control of Your Data? - Start with PiLog.

PiLog helps global businesses eliminate duplicates, enforce standards, and make data a trusted asset.

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